Data Digitization, Normalization and Storage

Turn PDFs, scans, faxes, and exported reports into clean, usable data that fuels care, billing, and compliance.

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• Intake to archive: digitize referrals, intake packets, assessments (including OASIS for home health), plans of care, aide care logs, physician orders, supervisory notes, and visit documentation.

• Smart extraction: OCR/NLP auto-extracts dates, tasks, vitals, medications, orders, authorizations, and visit data; flags missing signatures or required elements.

• Single longitudinal record: connect assessments, visits, care plans, vitals, and outcomes across the 60-day episode or private-duty service period for a complete client timeline.

• EVV and device data: ingest clock-ins/outs and optional device readings to tie real-world activity to care plans.

• Quality and billing readiness: structured data supports QA review, utilization tracking, authorization burn-down, and cleaner claims.

• Security and access: healthcare-grade encryption, role-based permissions, and full audit logs; easy export via API/SFTP/CSV to your EMR, payroll, billing, and BI tools. Outcome: less manual entry, faster audits and billing, and a reliable source of truth for every client and episode.

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The Benefits of Unity Global Care Data Digitization and Storage​:

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• Increase revenue:

  • Capture every billable unit/task and reduce missed charges with complete, searchable records.

  • Accelerate clean-claim submission and cash flow by auto-validating required fields and signatures.

  • Track authorization burn-down to avoid underutilization and maximize covered visits/units.

  • Reduce LUPA risk by monitoring visit counts and episode structure in near real time (home health).

• Decrease cost:

  • Cut manual data entry, scanning, and duplicate documentation time with OCR/NLP and templates.

  • Reduce rework from missing or inconsistent data, lowering QA cycles and payer pushbacks.

  • Save staff time searching across systems with a single, indexed source of truth.

  • Lower storage and audit prep costs with standardized retention and instant exports.

• Enhance care quality:

  • Provide a complete timeline linking assessments, vitals, care plans, and visit outcomes for better decisions.

  • Surface gaps (missing vitals/tasks, overdue orders) to close care loops faster.

  • Improve handoffs among clinicians and branches with consistent, standardized data.

• Compliance support:

  • Enforce required elements for OASIS, plan-of-care, physician orders, and EVV records.

  • Role-based access, encryption, and audit trails support HIPAA and state requirements.

  • Retention policies, time-stamped versions, and e-signature tracking streamline surveys and audits.